Library Employment Opportunities


Current Library Job Opportunities in Southeastern Wisconsin

Current Library Job Opportunities in Southeastern Wisconsin

Find current library job opportunities at Bridges Library System, its member libraries, and libraries in the southeastern Wisconsin area.

Want to serve as a substitute? Current library staffs can sign up to substitute at other libraries in the library system.


Departmental Executive Assistant (part-time, 28 hrs/wk) – Bridges Library System

The Bridges Library System’s Departmental Executive Assistant (part-time, up to 28 hours per week) provides support services to the Bridges Library System director, staff, and board.  

Work Hours/Schedule:  Monday through Friday; 5-6 hours per day between 8:00 am and 5:00 pm.; schedule is flexible.   

Location:  Bridges Library System office is located at 741 N. Grand Avenue in downtown Waukesha.  

Hourly Rate and Benefits:  2021 starting hourly rate range is $21.72 to $25.23 (depending on qualifications) coupled with a comprehensive compensation and benefits* package including health, dental, vision, life insurance, generous paid time off, participation in the Wisconsin Retirement System, amongst many other benefits, employees are recognized and valued through a pay for performance system. Successful candidates will be eligible for performance-based merit increases and non-base performance awards.

     * Part-time employees enjoy all the benefits full-time employees do on a 50% prorated basis; refer to the Benefits tab for an overview of benefits.

The ideal candidate will possess:

  • The ability to provide exceptional customer service.
  • The ability to establish and maintain effective working relationships with member libraries, system and county staff, system board, community agencies, and the general public.
  • The ability to work well with a team.
  • Excellent written and verbal communication skills.
  • The ability to multi-task.
  • Attention to detail.
  • Excellent organizational skills.
  • Strong mathematical skills (basic accounting knowledge preferred).
  • Comprehensive knowledge of Microsoft Office products, especially Excel.

About Us
The Bridges Library System provides libraries and residents of Waukesha and Jefferson counties benefits in the form of greater fiscal security, increased access to information and services, and progressive, collaborative relationships.

Example of Duties

Under direction, the Departmental Executive Assistant provides administrative support to department head and upper level management team, which may be confidential in nature, follow-up and assistance in the daily office management services; and performs other duties as required.

  1. Prepares a variety of documents, letters, memorandums, reports, spreadsheets, and presentations.
  2. Drafts, designs, composes, formats, proofreads, and edits documents from general instruction.
  3. Maintains schedules and calendars for department director and managers, and coordinates interviews, appointments, speaking engagements, meetings, conferences, and makes travel arrangements when necessary.
  4. Organizes and schedules meetings or events, including meeting room set-up, documents, technology, communication, logistics, etc.
  5. Manages special projects or department-wide programs, providing direction and communication to department staff.
  6. Establishes and maintains office files, information, and records.
  7. Develops, revises, and implements a system of office procedures to ensure the efficiency of workflow. 
  8. Provides information and training to staff on information technology issues in the department.
  9. Attends and prepares minutes of staff, committee, and board meetings, and may represent the Department on behalf of the Director or Manager. 
  10. Disseminates information relating to the activities of the department; provides information and assistance to inquirers regarding department programs, operations, and policies; researches information in an effort to resolve complaints, or channels them to the appropriate person.
  11. Acts as a liaison between the department and other County departments and the general public.
  12. May coordinate and process human resource transactions in the County’s HRIS system.
  13. May prepare and compile detailed financial, payroll, and budget documents. 
  14. May develop and maintain a variety of social media including web pages, Facebook, Twitter, newsletters, etc. to conduct surveys or communicate department information
  15. Maintains and monitors records of office expenses and supplies.
  16. May distribute work, instruct in procedures, and review for accuracy and completeness the work of other support staff.
  17. May assist in the review and preparation of the department budget.
  18. Processes and maintains confidential or sensitive information or documents.
  19. Establishes and maintains effective working relations with departmental staff, elected officials, County employees, and the general public. 
  20. Performs other duties as required. 

Minimum Qualifications

Essential Knowledge and Abilities

  1. Thorough knowledge of business English, spelling, grammar, correspondence formats, and basic mathematics. 
  2. Comprehensive knowledge of standard office practices, procedures, and equipment. 
  3. Comprehensive knowledge of and a high degree of proficiency in MS Office products or comparable office programs, word processing, spreadsheet, and database applications.
  4. Comprehensive knowledge of department structure, workflow requirements, policies, procedures, rules, laws, etc.
  5. Comprehensive knowledge of unique or specialized terminology specific to department/division operations.
  6. Comprehensive knowledge of departmental-specific programs. 
  7. Working knowledge of record keeping and bookkeeping principles and practices. 
  8. Some knowledge of supervisory practices. 
  9. Ability to follow and understand complex oral and written instructions and prepare documents that will communicate concepts in illustrative form such as graphs and charts.
  10. Ability to carry out special and general assignments requiring organization of materials and development of procedures without direct supervision. 
  11. Ability to provide instruction and review the work of other support staff.
  12. Ability to operate standard office equipment.
  13. Ability to access, navigate the internet, County or department-specific applications and programs; and if needed, design and maintain web pages.
  14. Ability to adapt to rapidly changing priorities and deadlines.
  15. Ability to multi-task and prioritize work assignments to ensure timely completion. 
  16. Ability to communicate both orally and in writing and to exercise critical thinking, judgment, and discretion in the application and interpretation of policies and regulations. 
  17. Ability to make high level decisions in accordance with departmental procedures and policies. 
  18. Ability to establish and maintain effective working relations with departmental staff, elected officials, County employees, and the general public. 
  19. Ability to effectively interact with sensitivity with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional backgrounds, and persons of all ages and lifestyles.

You must meet these minimum Training and Experience requirements:

  1. High School Diploma or GED.
  2. Four years work experience providing administrative support, one year of which was at an Administrative Specialist level. 
  3. Two years of recognized post high school training in business, administrative professional or closely related field may substitute for two years of the work experience requirement.

Supplemental Information

Applicants who meet the minimum training and experience requirements will receive an email invitation to participate in an online skills assessment comprised of  Basic Microsoft Word, Basic Microsoft Excel, Language Arts, and Math. Please check your email regularly for status updates and instructions on next steps. Online skills testing must be completed no later than 4:00 PM on FRIDAY, JULY 2, 2021. 

To apply: https://www.governmentjobs.com/careers/waukeshacounty/jobs/3118384/departmental-executive-assistant-part-time-28-hrs-wk-bridges-library-system

 

MetaSpace 511 Lead Innovator – Mukwonago Community Library

Position Title: MetaSpace 511 Lead Innovator

Hours: 35 hours per week

Pay rate: $19.00 an hour

Benefits: This position comes with full benefits. Refer to the Village of Mukwonago Employee Handbook for more details.

The Mukwonago Community Library seeks an innovative and technologically savvy person to be the head of their makerspace, MetaSpace 511. Working directly under the supervision of the Library Director, this position uses the cutting-edge technology in the MetaSpace 511 to develop and deliver innovative and STEAM-based maker programming for all ages utilizing equipment such as laser engravers, 3D printers, hololens, coding software, drones, and more. The desire to seek out and learn about new technologies is vital to this position as this person manages all MetaSpace 511 technology including maintenance, replacement, and additions. This person supervises and works with Innovators in Residence (technology interns from the IT Academy at the high school) and must be able to mentor teens.

About Mukwonago Community Library

The MCL (completely renovated and expanded in 2010) is a beautiful, state-of-the-art 28,000-square-foot facility, which stands as a testament to the support of citizens who value their community library. The MCL has evolved to include MetaSpace 511 (our maker space), The Thingery (our library of things), an updated Young Adult area, a Seed Library, a Book Bike, and many other renovations and innovations that have greatly improved accessibility and overall library experience for our patrons.

Serving over 23,000 area residents, the MCL is located in the Village of Mukwonago, a family-oriented community located 25 miles southwest of Milwaukee.  The library is a member of the Bridges Library System which includes the 24 libraries located in Jefferson and Waukesha Counties.  The MCL has an annual budget of over $1,000,000 and circulates over 300,000 items each year.

Qualifications and Requirements:

  • Engineering, Education, or Information Technology degree preferred
  • At least three (3) years of related work experience preferably within an educational setting such as a library, schools, and/or community organization and/or an equivalent combination of education and experience deemed acceptable by the hiring authority.
  • Knowledge of (or ability to learn) cutting-edge maker technology such as, but not limited to, 3D printers, drones, laser engravers, mixed reality and VR devices, and coding
  • Proficient working knowledge of online research, mobile devices, emerging technologies, Microsoft Office Products, local area networks, and other software and hardware relevant to this position.
  • Ability to and comfort in conducting instructional courses for all ages.
  • Ability to work with and mentor teens.
  • All applicants are subject to fingerprinting and a background check. Employment is contingent on passing those assessments.
  • A valid Driver’s License is required.

How to Apply

Email a cover letter, resume, and an employment application to Library Director Abby Armour at aarmour@mukwonagolibrary.org by July 7, 2021 at 5:00pm. Employment applications and the full job description can be picked up at the library or found on our website. Questions about the position are welcomed and may also be emailed to this address.


Community Engagement Coordinator – Mukwonago Community Library

Position Title: Community Engagement Coordinator

Hours: 32 hours per week

Pay rate: $17.00 an hour

Benefits: This position comes with full benefits. Refer to the Village of Mukwonago Employee Handbook for more details.

The Mukwonago Community Library seeks an energetic and community-minded person to provide outreach services and programs to all ages. Under the supervision of the Library Director, the Community Engagement Coordinator creates, implements, and coordinates outreach programming that brings the library into the community. This person seeks out and works in partnership with other employees, other departments, and the public in delivering effective and innovative services. Collaboration, communication, and organization skills are essential as this person is expected to coordinate large programs such as the Summer Library Program as well as work with department heads to engage with schools, homebound community members, and underserved populations.  

About Mukwonago Community Library

The MCL (completely renovated and expanded in 2010) is a beautiful, state-of-the-art 28,000-square-foot facility, which stands as a testament to the support of citizens who value their community library. The MCL has evolved to include MetaSpace 511 (our maker space), The Thingery (our library of things), an updated Young Adult area, a Seed Library, a Book Bike, and many other renovations and innovations that have greatly improved accessibility and overall library experience for our patrons.

Serving over 23,000 area residents, the MCL is located in the Village of Mukwonago, a family-oriented community located 25 miles southwest of Milwaukee.  The library is a member of the Bridges Library System which includes the 24 libraries located in Jefferson and Waukesha Counties.  The MCL has an annual budget of over $1,000,000 and circulates over 300,000 items each year.

Qualifications and Requirements:

  • Two (2) or more years of college required, Bachelor’s Degree preferred. Two (2) years or more years of experience working in public or school libraries or equivalent experience.
  • Knowledge of Dewey Decimal system and/or library experience preferred.
  • Knowledge of standard office software (Microsoft Windows, Outlook, etc.)
  • All applicants are subject to fingerprinting and a background check. Employment is contingent on passing those assessments.
  • A valid Driver’s License is required.

How to Apply

Email a cover letter, resume, and an employment application to Library Director Abby Armour at aarmour@mukwonagolibrary.org by July 7, 2021 at 5:00pm. Employment applications and the full job description can be picked up at the library or found on our website. Questions about the position are welcomed and may also be emailed to this address.


Powers Memorial Library (Palmyra) — Summer Library Clerk (Temporary)

The Powers Memorial Library is currently accepting applications for a part-time Library Clerk.

The Library Clerk performs a variety of tasks to support the activities and operations of the library. Tasks include perform routine daily functions and coverage of the circulation desk, providing accurate and friendly service at all times to patrons. The Library Clerk may also be required to assist in the development, implementation and in conducting library programs and community outreach.

The position is approximately 10 hours per week, and candidate must be available evening and Saturday hours. The ideal candidate will be able to work in a team environment, as well as take initiative and be motivated to work on individual projects. For more information please visit: https://www.palmyra.lib.wi.us/employment/.


Powers Memorial Library (Palmyra) — Library Clerk

The Powers Memorial Library is currently accepting applications for a part-time Library Clerk. 

The Library Clerk performs a variety of tasks to support the activities and operations of the library. Tasks include perform routine daily functions and coverage of the circulation desk, providing accurate and friendly service at all times to patrons. The Library Clerk may also be required to assist in the development, implementation and in conducting library programs and community outreach.  

The position is approximately 10-15 hours per week, and candidate must be available a variety of hours, including evenings and Saturday’s. Work schedule will vary from week to week. The ideal candidate will be able to work in a team environment, as well as take initiative and be motivated to work on individual projects.

For more information please visit: https://www.palmyra.lib.wi.us/employment/